For example I need to archive emails received in May, I will show you the detailed steps to archive by the specified month/date/year in Outlook. In the Mail view, type the search criteria received: May in the Instant Search box, and then specify the search scope in. Although you can move individual messages from Outlook for Mac to your archive mailbox one by one (you can't move or copy multiple items at once), the more efficient way to make sure your messages get archived is to use Outlook Web App archive and retention policies. Archive and retention policies are set by your IT or Microsoft 365 administrator. A better way to archive email in Apple Mail. Instead of archiving or trashing email messages, the Export Mailbox feature allows you to remove messages entirely from Mail while still holding onto. Outlook for Mac. Select File Import Select Outlook Data File and click the right arrow on the bottom right. Select Outlook for Mac Data File. When prompted, locate and select the.olm file that was archived in the past. Outlook will populate the inbox with.

How to archive emails by year/month/date in Outlook?

This article is talking about archiving emails by a certain month, year, or date in Outlook.

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Archive emails by year/month/date in Outlook

For example I need to archive emails received in May, I will show you the detailed steps to archive by the specified month/date/year in Outlook.

1. In the Mail view, type the search criteria received: May in the Instant Search box, and then specify the search scope in the Scope group on the Search tab. See screenshot:

Notes: (1) received: May means search emails received in May, you can change the May to other month name, such as Jan, Feb, etc.
(2) received: May means search emails received in May of any years. If you need to narrow the search scope and search emails in May of a certain year, such as 2016, you can change the search criteria to received: 2016/5/1.2016/5/31.
(3) For searching emails by a certain year, says 2015, please change the search criteria to received: 2015/1/1.2015/12/31.
(4) For searching emails by a certain date, says 2016/5/1, please change the search criteria to received: 2016/5/1.

2. Now all emails received in the specified month are found out in the mail list. Please select all search results, right click and select Move > Other Folder. See screenshot: Sweet home 3d.

Note: You can select all emails in the mail list with selecting any email in the mail list and pressing Ctrl + A keys.

3. In the Move Items dialog box, please click the New button. See screenshot below:

4. In the Create New Folder dialog box, please type a name (May in my case) for the new folder in the Name box, select an email account in the Select where to place the folder list box, and click the OK buttons to close both dialog boxes. Mfl pro suite windows 10.

5. Now all search results are moved to the new Folder May. Go ahead to click File > Info > Tools > Clean Up Older Items (or File > Info > Cleanup Tools > Archive). See screenshot:

6. In the Archive dialog box, please do as below screenshot shown:

(1) Check the Archive this folder and all subfolders option;
(2) Click to select the new folder May in the below list box;
(3) Type Tomorrow in the Archive Items older than box;
(4) Click the Browse button to specify file name and saving folder for the archive file;
(5) Click the OK button.

7. In the popping out Microsoft Outlook dialog box, please click the Yes button.

So far emails have been archived by the specified month (or year, date) already.

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• Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject..
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• To post as a guest, your comment is unpublished.
  Just wanted to say thank you. I'm dealing with 50GB (!!!) PST files because no one in our office knows how to Archive.
  I would run a rule to Copy files over in a specific date range, but you cannot do that for Sent items. Only Inbox (received) items. I was ready to pull my hair out.
  With your steps, I assumed that going into the Sent folder and typing in the search field Sent:2016 would sort all the emails for that year.
  Worked like a charm. You saved me hours of work and maybe I'll be able to enjoy what is left of my weekend.
  Thank you again,
  M

  • To post as a guest, your comment is unpublished.
    Hi Manny,
    (1) You are right to select the Sent folder.
    (2) You can not specify “Sent:2016” as date range for archiving.
    This is an article about archiving emails by year/month, hope it can solve your problem.
    https://www.extendoffice.com/documents/outlook/3950-outlook-archive-emails-by-year-month-date.html

If your IMAP mailbox is full or starting to approach the disk space capacity you may need to archive messages by copying them to an offline location on your computer. This will allow you to free up space in your mailbox without permanently deleting your messages.

This guide will explain how to create a local folder within Outlook for Mac and archive messages from your IMAP mailbox to local storage on your computer.

Adding a local folder for Archiving Mail

Outlook For Mac Archived Mail Outlook

In the folders list for your account in Outlook you should see a heading for folders labelled On My Computer. You can create a new folder under this heading by right-clicking or Ctrl+click on the On My Computer heading then select New Folder.

You can then rename the folder by right clicking or Ctrl+click on the new folder and selecting Rename.

Archiving mail to the local folder

To copy mail from your inbox or other IMAP folders to the local folder you’ll just need to follow these steps:

1. To move an individual email right-click or Ctrl+click on the move, select the Move option then select the local archive folder as the destination.
2. To move multiple message, just highlight the message you need to move. To select all emails in a folder you can use the Edit menu and apply Select All or use CMD+A on your keyboard. Then right click or Ctrl+click on the highlighted messages, select Move and then select the local archive folder as the destination.

Please note: that dragging and dropping the messages into the local folder will create a copy of the messages in this location, but won’t remove the copy from your inbox or IMAP folders for your account.

How To Access Archived Email In Outlook

That’s it! You have now archived messages using Outlook for Mac.